At HBZ Suites, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, contact us, or rent/use our salon suite facilities in the United Kingdom.

Please read this policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access or use our services.

1. Who We Are (Data Controller)

HBZ Suites is the data controller responsible for your personal data.

• Business Name: HBZ Suites

• Location: London, United Kingdom

2. Information We Collect

We may collect personal data about you in various ways, including:

A. Information You Provide to Us Directly

• Identity Data: Name, title, business name.

• Contact Data: Email address, telephone number, postal address.

• Verification & Business Data: Proof of ID, professional licenses, public liability insurance documentation (collected for suite lease applications).

• Communication Data: Any information you provide when filling out forms, submitting inquiries, or communicating with us via email or phone.

B. Information Collected Automatically

• Technical & Usage Data: IP address, browser type, operating system, pages visited, and time spent on our website (collected via cookies and analytics).

• CCTV / On-Site Security Data: If you visit or work within our physical premises, your image may be captured on CCTV systems operated for safety and security purposes.

3. How We Use Your Personal Data

We use your personal data for the following purposes and under the following UK GDPR legal bases:

Purpose / ActivityType of Data Legal Basis for Processing

Enquiries & Leasing Applications Identity, Contact, Business Legitimate Interests / Contract Performance

Contract Execution & Suite RentalIdentity, Contact, FinancialContract Performance

Facility Management & Operations Identity, Contact Legitimate Interests / Contract Performance

& Communications Identity, ContactConsent / Legitimate Interests

Security & CCTV Monitoring Visual / ImagesLegitimate Interests (Safety & Asset Protection)

Legal & Regulatory Compliance Identity, Contact, Financial Legal Obligation

4. How We Share Your Information

We do not sell, rent, or trade your personal data. We may share your information only with:​

• Building Owners / Property Managers: Where necessary to coordinate access, security, or facility maintenance.

• Legal & Regulatory Authorities: When required by law, court order, or to enforce our lease agreements or legal rights.

5. International Data Transfers

Where we transfer your personal data outside the UK (e.g., storing data via cloud service providers hosted in Europe or the US), we ensure appropriate safeguards are implemented in compliance with UK GDPR (such as UK International Data Transfer Agreements or Standard Contractual Clauses).

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected,including satisfying any legal, accounting, or reporting requirements.

• Lease & Applicant Records: Retained for the duration of the agreement plus up to 6 years post-termination (for tax and legal claims).

• CCTV Footage: Retained for 60 days  before automatic overwrite, unless required for an ongoing investigation.

• General Inquiries: Retained for up to  12 months.

7. Your Rights Under UK GDPR

Under UK data protection laws, you have the following rights regarding your personal data:

• Right of Access: Request a copy of the personal data we hold about you.

• Right to Rectification: Request correction of inaccurate or incomplete data.

• Right to Erasure ("Right to be Forgotten"): Request deletion of your data where no valid legal reason exists for us to keep it.

• Right to Restrict Processing: Request suspension of processing under specific circumstances.

• Right to Data Portability: Request transfer of your data to another party in a structured format.

• Right to Object: Object to processing based on legitimate interests or direct marketing.

• Right to Withdraw Consent: Withdraw consent at any time where processing relies on consent..

8. Third-Party Links & Suite Licensees

• Website Links: Our website may contain links to third-party websites. We are not responsible for their privacy policies or practices.

• Independent Salon Professionals: Please note that independent beauty and wellness professionals operating within HBZ Suites are separate, independent data controllers for their own clients' personal data. HBZ Suites is not responsible for the data processing activities of individual suite renters.

9. Cookies Policy

Our website uses cookies and similar technologies to enhance user experience and gather usage statistics.You can manage or block cookies through your web browser settings.

10. Complaints & Regulatory Contact

If you have any concerns about how we handle your personal data, we ask that you contact us first so we can resolve the issue.

If you remain unsatisfied, you have the right to lodge a complaint with the UK's data protection authority:

Information Commissioner’s Office (ICO)

• Website: www.ico.org.uk

• Helpline: 0303 123 1113

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with an updated "Last Updated" date.

12. Contact Us

If you have any questions about this Privacy Policy, please contact HBZ Suites:

• By Email: hbzdailysuites@outlook.com

• By Phone: 02033554845